Understanding CN22 and CN23 Customs Declarations

Customs declarations play a crucial role in international shipping, particularly when sending parcels outside the European Union (EU). Among the essential documents involved in this process are the CN22 and CN23 customs declarations. Let's delve into what these declarations entail and why they are vital for cross-border shipments.

What is a Customs Declaration?

A customs declaration is a formal document that contains detailed information about the contents of a shipment, its value, and other relevant data necessary for customs clearance. When businesses export goods to countries outside the EU, attaching customs declarations to the shipment is mandatory. These declarations enable customs authorities in the recipient country to identify and process the incoming goods accurately.

Why Customs Declarations are Necessary

Customs forms are mandatory documentation for businesses engaged in export-import operations, as well as the movement of goods outside the European Union.

Here's why they are essential for businesses:

1. Legal compliance. Compliance with customs regulations is paramount for businesses engaged in international trade. Customs declarations ensure that businesses adhere to the legal requirements of both the exporting and importing countries. Failure to comply with customs regulations can result in fines, delays, or even the seizure of goods.
2. Smooth customs clearance. Properly filled out customs declarations facilitate smooth customs clearance processes. By accurately documenting the contents, value, and nature of the goods being shipped, businesses can expedite the clearance of their shipments through customs checkpoints. This helps avoid unnecessary delays and ensures timely delivery to customers.
3. Risk management. Customs declarations provide crucial information to customs authorities about the nature of the goods being imported or exported. This information enables authorities to assess potential risks associated with the shipment, such as security concerns, regulatory compliance, or the possibility of prohibited items entering or leaving the country. By providing comprehensive and accurate information, businesses can mitigate the risk of customs-related issues.
4. Taxation and duties. Customs declarations include details about the value of the goods being shipped, which helps customs authorities determine applicable taxes, duties, and tariffs. By accurately declaring the value of their shipments, businesses ensure that the appropriate taxes and duties are paid, thereby avoiding penalties and ensuring compliance with tax regulations in both the exporting and importing countries.
5. Customer satisfaction. Timely customs clearance and delivery are essential for maintaining high levels of customer satisfaction. By submitting accurate customs declarations and ensuring smooth customs clearance processes, businesses can minimize delays and fulfill customer orders promptly. This enhances the overall customer experience and fosters positive relationships with clients, leading to repeat business and referrals.

By understanding the importance of customs declarations and adhering to proper procedures, businesses can streamline their international shipping operations and achieve success in the global marketplace.

What are CN22 and CN23 Declarations?

In the realm of customs declarations, two primary types are prevalent: CN22 and CN23. Both serve the purpose of providing customs authorities with essential information about the shipped goods. However, the specific requirements for customs declarations vary depending on the weight and value of the goods being shipped.

CN22 Customs Declaration

This declaration is used for shipments with a value of up to 300 Special Drawing Rights (SDRs), which is equivalent to approximately 368 euros, and a weight of up to 2 kg. It contains essential customs information but is relatively simpler compared to the CN23 declaration.

CN23 Customs Declaration

For shipments exceeding 300 SDRs in value and weighing between 2 and 20 kg, a CN23 declaration is required. This form includes more detailed information about the contents of the shipment, providing customs authorities with a comprehensive overview.

When to Use CN22 and CN23 Customs Declarations

Determining whether to use a CN22 or CN23 customs declaration depends on various factors, including the value and weight of the shipment, as well as the destination country's customs regulations. Let's explore the scenarios in which each type of declaration is appropriate.

CN22 Customs Declaration

The CN22 declaration is typically used for shipments that meet the following criteria:

• Value of goods. When the total value of the goods being shipped is up to 300 Special Drawing Rights (SDR), equivalent to approximately €368.
• Weight of shipment. It is suitable for parcels weighing less than two kilograms.
• Simplified information. CN22 declarations require less detailed information compared to CN23 declarations, making them suitable for smaller, low-value shipments.

CN23 Customs Declaration

The CN23 declaration is necessary for shipments that exceed the limits specified for a CN22 declaration. These include:

• Value of goods. When the total value of the goods being shipped exceeds 300 SDR, which is approximately €368.
• Weight of shipment. CN23 declarations are used for parcels weighing between two and twenty kilograms.
• Comprehensive information. CN23 declarations require more detailed information about the contents of the shipment, including itemized descriptions, quantities, weights, values, and other pertinent details.

In some cases, a separate sheet, such as the CP71 form, with a detailed description of the contents may be required to accompany the CN23 declaration.

Exceptions and Special Cases

EU member states. When shipping goods within the EU customs zone, CN22 or CN23 declarations are not required. However, certain exceptions exist, such as shipments to overseas regions of EU member states or countries with specific customs payment requirements.

Brexit implications. Following Brexit, additional customs documentation may be necessary for shipments between the UK and EU member states or other non-EU countries. It's essential to stay updated on the latest regulations and requirements.

Understanding when to use CN22 or CN23 customs declarations ensures compliance with customs regulations and facilitates the smooth movement of goods across international borders. In the subsequent section, we'll delve deeper into the process of filling out these declarations correctly.

Filling out CN22 and CN23 Customs Declarations

Filling out CN22 or CN23 customs declarations accurately is crucial to ensure smooth customs clearance and timely delivery of shipments. Here's a step-by-step guide on how to complete these declarations effectively:

CN22 Customs Declaration

1. Clear and legible information. Fill out the form using clear and legible block capital letters to ensure readability.
2. Sender's details. Provide your company's name and address in the designated sections at the beginning of the form.
3. Contents Information. Tick the appropriate box indicating the nature of the service (e.g., «Sale of goods» for retail shipments). Describe the contents accurately, including material, quantity, weight, and retail value. Enter the Harmonized System (HS) Code for commercial shipments.
4. Additional details. Include your company's VAT number if registered in the UK or EU.
5. Sign and date the CN22 form to certify its accuracy.
6. Verification. Review the completed form to ensure all sections are filled correctly before handing the parcel to the carrier.

CN23 Customs Declaration

1. Sender and recipient information. Write the sender's and recipient's address details, including VAT numbers (if applicable) and contact information.
2. Description of contents. Provide a detailed description of the products being shipped, including quantity, weight, and value for each item. Include the HS Code and country of origin for each item.
3. Shipping details. Indicate the postage amount paid and the post office location from which the parcel is sent, along with the posting date.
4. Comments section. Declare any additional information relevant to the shipment, such as special handling instructions or regulatory compliance details.
5. Reference numbers. Enter the reference numbers of any additional certificates or special licenses required for the items being shipped.
6. Signature and date. Sign and date the CN23 form to certify the accuracy of the information provided.
7. Verification. Double-check all details on the completed form to ensure accuracy and completeness before attaching it to the parcel.

By following these steps meticulously, you can ensure that your CN22 and CN23 customs declarations are filled out correctly, minimizing the risk of delays or penalties during customs processing.

Key Differences between CN22 and CN23 Forms

When dealing with CN22 and CN23 forms, understanding their key distinctions is crucial for businesses engaged in import and export operations.

Let's delve into the differences between CN22 and CN23 customs declaration forms.

Grasping these key distinctions between CN22 and CN23 forms will enable businesses to adhere to customs regulations, facilitate seamless customs clearance, and avoid potential delays or penalties associated with inaccurate or incomplete declarations.

What Happens if You Use the Wrong Customs Form

Employing an incorrect customs declaration can lead to a variety of complications and consequences for businesses engaged in international trade outside the EU.

• Customs delays. Using the wrong customs form may result in delays during the customs clearance process. Customs officials may need to verify the information provided, leading to additional scrutiny and processing time.
• Parcel return. In some cases, if the customs declaration is incorrect or incomplete, the parcel may be rejected and returned to the sender. This can incur additional costs for return shipping and may result in dissatisfaction from customers.
• Fines and penalties. Customs authorities may impose fines or penalties for using incorrect customs documentation. The severity of the penalty can vary depending on factors such as the nature of the error, the value of the shipment, and the regulations of the destination country.
• Confiscation of goods. In more serious cases of non-compliance, customs officials may confiscate the goods altogether. This can result in financial losses for the sender, as well as potential damage to business reputation and customer relationships.
• Legal ramifications. Continued non-compliance with customs regulations may lead to legal consequences for the business, including legal action, suspension of shipping privileges, or even criminal charges in extreme cases.
• Reputation damage. Using the wrong customs form and experiencing subsequent issues can damage the reputation of the business. Customers may lose trust in the reliability and professionalism of the company, leading to loss of business and negative word-of-mouth publicity.

To avoid these potential pitfalls, it's crucial for businesses to understand the customs requirements of each destination country, accurately complete the required customs documentation, and use the appropriate customs form for each shipment. Investing time and resources in proper customs compliance can help businesses streamline their international shipping processes and maintain positive relationships with customers and authorities alike.

How to Get CN22 and CN23 Forms for International Shipping

Obtaining CN22 or CN23 forms for international shipping involves several steps to ensure compliance with customs regulations.

Here's how businesses can acquire these forms.

• Contact your carrier. The first step is to contact your chosen carrier or postal service provider. Most carriers offer CN22 or CN23 forms either online or at their local offices. They can provide guidance on the specific requirements for completing and submitting these forms.
• Online resources. Many carriers and postal services offer downloadable CN22 and CN23 forms on their websites. Businesses can access these forms, fill them out electronically, and print them for inclusion with their shipments.
• Third-party providers. Businesses can use third-party logistics providers or shipping software platforms, such as Shipstage, that offer automated customs documentation services. Shipstage automatically generates CN22 and CN23 forms during the shipping process, which simplifies the workflow for businesses, streamlining their workflow.
• Customs authorities. In some cases, customs authorities of the destination country may provide CN22 or CN23 forms or offer guidance on obtaining them. Businesses can contact these authorities directly or visit their websites for information and resources related to customs documentation.
• Commercial invoice integration. Some carriers may integrate customs declaration requirements into their commercial invoice templates. By filling out a commercial invoice with detailed information about the shipment, businesses may fulfill the requirements for CN22 and CN23 forms simultaneously.
• Consultation with experts. For businesses facing complex international shipping scenarios or unfamiliar customs procedures, consulting with customs brokers or international trade experts can provide valuable assistance. These professionals can offer guidance on completing customs documentation accurately and efficiently.
• Training and education. Investing in training programs or resources focused on international trade and customs compliance can empower businesses to navigate the customs declaration process more effectively. Training sessions, workshops, or online courses may cover topics such as customs documentation requirements, classification of goods, and best practices for international shipping.

By leveraging these methods, businesses can obtain CN22 and CN23 forms necessary for international shipping and ensure compliance with customs regulations, facilitating smooth and efficient cross-border trade operations.

How to Properly Submit CN22 and CN23 Forms for Customs Clearance

Submitting CN22 and CN23 forms for customs clearance involves several crucial steps to ensure accuracy and compliance.

Here's a guide on how to properly submit these forms.

1. Complete the forms accurately. Carefully fill out all required fields on the CN22 or CN23 form. Provide detailed information about the contents of the shipment, including descriptions, quantities, weights, values, and relevant codes (e.g., HS codes).
2. Use block capital letters. Write legibly and use block capital letters to ensure that the information on the forms is clear and easily readable by customs officials. Illegible handwriting can lead to delays or errors during the customs clearance process.
3. Verify information. Double-check the accuracy of the information provided on the forms before submission. Ensure that all data, including product descriptions, values, and quantities, is consistent and matches any accompanying documentation, such as commercial invoices.
4. Include necessary documentation. Attach any additional documentation required for customs clearance, such as commercial invoices, certificates of origin, or permits. These documents may vary depending on the nature of the goods being shipped and the regulations of the destination country.
5. Sign and date the forms. After completing the CN22 or CN23 forms, sign and date them to certify their accuracy and completeness. The signature indicates that the sender takes responsibility for the information provided and confirms compliance with customs regulations.
6. Attach the forms to the shipment. Affix the completed CN22 or CN23 form securely to the outside of the shipping package. Ensure that the forms are visible and easily accessible for customs inspection without needing to open the package.
7. Submit forms to carrier. Hand over the shipment, along with the attached CN22 or CN23 form, to the designated carrier or postal service provider for delivery. The carrier will handle the submission of the forms to customs authorities as part of the shipping process.
8. Track shipment progress. Monitor the progress of the shipment using tracking information provided by the carrier. Keep an eye on any updates related to customs clearance and delivery status to ensure that the shipment reaches its destination smoothly.
9. Address customs inquiries promptly. If customs authorities request additional information or clarification regarding the shipment, respond promptly and provide any requested documentation or details. Addressing customs inquiries in a timely manner can prevent delays in clearance and delivery.

By following these steps, businesses can properly submit CN22 and CN23 forms for customs clearance, facilitating efficient and compliant international shipping processes.

Conclusion

Grasping the significance of CN22 and CN23 customs declarations is crucial for businesses engaged in import and export operations. These forms serve as essential documentation for customs authorities, facilitating the smooth clearance of goods across borders. By adhering to customs regulations and accurately completing the required forms, businesses can avoid delays, penalties, and other complications associated with improper documentation.

Properly filling out CN22 and CN23 forms ensures transparency and compliance with customs requirements, allowing authorities to assess the nature, value, and origin of shipped goods accurately. This transparency helps prevent fraud, smuggling, and the illegal importation of restricted or prohibited items. Moreover, businesses that prioritize the correct submission of customs declarations demonstrate professionalism and reliability to their customers. By streamlining the customs clearance process, they can enhance customer satisfaction by ensuring timely deliveries and minimizing the risk of shipment delays or confiscations.

In today's global marketplace, where cross-border trade is commonplace, businesses must familiarize themselves with customs procedures and documentation requirements. By partnering with reliable carriers, leveraging technology solutions, and staying informed about regulatory changes, businesses can navigate the complexities of international shipping with confidence.

In essence, CN22 and CN23 customs declarations play a crucial role in facilitating international trade, promoting transparency, and ensuring compliance with customs regulations. By understanding their significance and following best practices for their completion and submission, businesses can optimize their shipping processes and expand their global reach effectively.

FAQ

In which language must the declaration of contents for customs be completed?

The declaration of contents for customs must be completed in English or the language of the destination country.

Do I have to complete a CN23 customs declaration or CN22 for documentary consignments?

For documentary consignments, you generally need to complete a CN22 customs declaration. However, it's essential to verify the specific requirements with your carrier or the customs authority of the destination country.

How do I determine the value of homemade goods?

Determining the value of homemade goods for customs purposes can be a bit tricky. You might consider calculating the value based on the cost of materials used to make the item, plus any labor costs if applicable. Alternatively, you could assess the fair market value of similar items if they were commercially available. It's essential to be transparent and consistent in your valuation method to avoid any discrepancies or issues during customs clearance.

What do I do if not all my goods fit on the form?

If not all your goods fit on the customs declaration form, you may need to prioritize and include the most critical items. Additionally, you can attach a separate sheet with the remaining goods' details, ensuring it's clearly labeled and securely attached to the package. However, it's essential to check the specific requirements of the customs authority in the destination country, as they may have regulations or procedures for handling such situations. If in doubt, seeking guidance from a customs broker or relevant authority can help ensure compliance.

Where to attach the customs declaration of contents?

The customs declaration of contents, whether it's a CN22 or CN23 form, should be securely attached to the outside of the shipping package. It's typically affixed to a prominent location, such as the top or side of the parcel, ensuring that it's easily visible and accessible for customs inspection. Additionally, some shipping carriers may provide specific instructions on where to attach the customs declaration, so it's a good idea to follow their guidelines to avoid any potential issues during transit or customs clearance.

Can I print my own CN23 form?

Yes, you can print your own CN23 form. Many shipping carriers and postal services provide downloadable templates for CN23 forms on their websites. You can fill out the form electronically or by hand, ensuring that all required information is accurately provided. Once completed, you can print the form and attach it to your shipment according to the carrier's instructions. Alternatively, some shipping platforms or software solutions also offer the option to generate and print CN23 forms as part of the shipping process.

What items cannot be shipped internationally?

Several items are generally prohibited from international shipment due to safety, security, or legal reasons.

Some common examples include:

1. Hazardous materials. Items such as explosives, flammable liquids, gases, and radioactive materials are typically prohibited from international shipping due to safety concerns.
2. Weapons and firearms. Firearms, ammunition, and certain types of weaponry are often restricted or prohibited from international shipment due to security and legal regulations.
3. Illegal drugs and narcotics. Shipping illegal drugs, narcotics, or controlled substances internationally is strictly prohibited by law.
4. Perishable goods. Items with limited expiration dates, such as fresh food, plants, and live animals, may be prohibited or restricted from international shipping due to the risk of spoilage or contamination.
5. Counterfeit goods. Items that infringe upon intellectual property rights, such as counterfeit products or unauthorized replicas, are generally prohibited from international shipment.
6. Obscene or offensive materials. Items containing obscene, offensive, or culturally sensitive content may be prohibited from international shipping to comply with local laws and regulations.
7. Endangered species. Products made from or derived from endangered or protected species, such as ivory, certain types of wood, or animal skins, are often restricted or prohibited from international shipment to protect wildlife conservation efforts.
8. Currency and monetary instruments. Shipping currency, cash, coins, or monetary instruments in international mail may be restricted or subject to specific regulations to prevent money laundering or other illicit activities.

It's essential to check with your shipping carrier and review the customs regulations of the destination country to ensure compliance with all relevant restrictions and prohibitions before sending an international shipment.